The National Transport and Safety Authority (NTSA) has unveiled a simplified seven-step digital process for updating logbooks following changes in vehicle particulars for all national and county government entities.
Announced via the official NTSA Kenya X account on June 24, 2025, the initiative applies to government vehicles whose particulars—such as colour, engine, or body type—have been modified. The move is part of a broader push to modernise public sector fleet management and enhance compliance with road safety standards.
“This process applies to all vehicles belonging to national and county government entities that have changed some particulars of their vehicles, such as colour, engine, body type, etc.,” read part of the post.
The process
The process begins by logging into the eCitizen portal, selecting the NTSA portal (NEW), and then clicking on “Motor Vehicle Services” and choosing the “Change of Particulars” option. After providing details and selecting an inspection centre, users must complete a declaration and pay an inspection fee of Ksh1,050, which includes Ksh500 for the new logbook and Ksh550 for the inspection.
The updated logbook is expected to be processed within three working days.
This new process is a game-changer for government entities managing vehicle fleets; by leveraging the eCitizen platform, it ensures transparency and reduces delays, which have been a persistent challenge in the past.
This follows a directive that was issued by the Head of Public Service, Felix Koskei, directing all government vehicles to get rid of the old generation number plates and apply for reflective number plates.
“It is hereby directed that all ministries, state departments, and agencies (which include all state corporations, public universities, as well as public schools and colleges), together with county governments, ensure that all their vehicles are fitted with the New Generation Number Plates by 29th August 2025,” he said in May 2025.
Citing Sections 2(1) and 4(2) of the NTSA Act No. 33 of 2012, the authority said the move seeks to standardise and enhance the visibility and traceability of government vehicles in line with its road safety mandate.
Tighter oversight amid safety concerns
The rollout follows a 15% increase in vehicle modifications in 2024, highlighting the urgent need for tighter oversight. It also aligns with the proposed Traffic and Transport Regulations 2025, gazetted on June 18 under notice No. 7856, which emphasise mandatory inspections as a way to combat rising road fatalities.
Detailed application steps are available on NTSA’s official website and social media platforms.
